[RRC] RRC November 2007 Board Meeting Minutes

[Gary Sloan]

RRC November 2007 Board Meeting Minutes

 

November 13, 2007

 

Attendance: 

Gary Sloan, Mary Maher, Stacie Reid, Merrick Murray, Scott Stroney, Joe V,
David Zuby, Kate Mora, Jack Brown

 

Absent: Dorothy Schaefer, Mike Hatz

 

1. & 2. Greeting and Goals (see agenda)

 

3.  Filling of Board Positions

-         Scott nominated for Vice President. Board approved unanimously. He
accepted.

-         Membership Office

o       List from Treasurer could be same as membership list

*         Nice to have checks/balances between lists

o       In the past Suzan has created sign-in forms/logs

o       Someone to field questions and be face of the board/club on dock
first day

o       Recommended to be a board member

o       Mary and Merrick accept role together

-         Equipment Manager

 

o       Recommended to be a Sweep (?)

o       Should not preclude scullers

o       Joe V. volunteers. Agreed on by board. Accepts.

-         Boathouse Captain

o       Jack accepts continuation

-         Sweep Program Chair

o       Mary accepts

 

 

Phone Messages

Scott has been checking and logging. Will continue twice a week. (had been
checking daily during season)

 

The revised RRC handbook with a copy of the revised By Laws to be posted on
web once Mary finishes proofing.

 

Emails are going to Mary and she agrees to continue fielding them.

 

All new board members sign letters on acceptance. List will go to secretary.

 

Coxswain Coordinator:

-         Person to schedule and coordinate all the volunteer coxswains.

-         Suggested to pay someone to fill the role 

o       Amelia recommended. Gary to email.

 

Equipment Committee Members:  Margaret, Jaime, Diana, Mike Hatz

 

 

4.  Financial Report

-         Signatures must be turned over from Jack, Mary, and Merrick to
Gary, Scott, and Dorothy. (President, VP, and Secretary)

-         $26,000 in Bank

o       $3,000 insurance billed, due in Dec.

o       $190 projected telephone bill for end of the year 

-         Insurance

o       Leonard Insurance is current policy holder

o       We have spoken with Mariner concerning quote on equipment/liability
insurance.  

o       Will review liability  & equipment insurance coverage/changes after
receive US Rowing packet 

o       If we cancel, can get a rebate

o       US Rowing Liability covers us if rowers are hurt

o       Approved to pay Leonard for Equipment Insurance in Dec.

o       Will reevaluate in January

-         $16,000 max should be allocated to Equipment, which would keep
~$7,000 in bank to kick off season

-         Stacie has prepared tax return

 

 

5.  Boathouse Captain Report

-         7 members (scullers) have not met 40 rows requirement, although
most expected to complete on time

-         Joe Mooney and Steve DeLappe are moving on (two openings)

o       One new board member commented that 40 Rows rule is in conflict with
encouraging club member interaction

o       Its existence justified by pressure of wait list

-         Novices to be notified that they will not be permitted to row
Dec.1- March 1

o       Jack to email

 

6. Communications to report in January.

 

7.  Web Site- Mike not present.

 

8. Equipment Manager Report

-         Looking at lightweight single (~$6,000 new) and mid-weight double
(~$11,000 new)

-         Suggested to convert Passing Wind to pair, could work on this
winter

-         Storage? Where would we put new? Equipment committee to sort out.

-         Sending equipment plan to new board members.

 

Rowing in Pair requires captain’s test.

 

9. Sweep Program to report later.

 

10.  Open Discussion

-         Mary and David, nominated as Committee for Naming Boats

-         All Board to pay attention to Log

-         RRC is coming up on waiting list for a spot in boathouse

o       Board agrees that it is acceptable for RRC to be on list, as long as
it isn’t treated any differently

-         Erg Program

o       Diana heading up: equipment use approved, must wipe down and oil
weekly

o       Must be specifically organized

 

11. Next Board Meeting to be January 8, 2008 @ 6:30pm

            Will generally be on second Tuesday of the month.

            Board meetings are open to the membership. If you plan to
attend, please notify Gary Sloan at             HYPERLINK
"mailto:gary at wattmanledlamp.com"gary at wattmanledlamp.com

 

 

 

 

 


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